Part time Volunteer Co-ordinator Post

We are looking for a Volunteer Co-ordinator to join our team

Status: Part time
Contract: 1 year contract with possibility of renewal subject to funding.
Salary: £24,000 pro rata
Hours: 21 hours per week

Project Summary
The Scottish Railway Preservation Society is a largely volunteer run organisation with around 400 working volunteers. The Society operates the Bo’ness & Kinneil Railway and Museum of Scottish Railways and cares for a collection that has been recognised by the Scottish Government as being of national significance.

The Society has been awarded a round one HLF pass for its project, Steaming into the Future, which will establish a training and apprenticeship scheme for volunteers and apprentices. Construction of a new steam shed building will facilitate this work and ensure that the skills required to care for and operate the steam locomotives in our collection are retained and further developed and that the organisation is able to maintain its status as largely volunteer run. The project will also seek to engage with new audiences including new volunteers through a range of types of activities.

Role Summary
The post holder will work with paid and volunteer staff to strengthen the volunteer contribution enabling the long term survival of SRPS as a largely volunteer run organisation. The post holder will be responsible for the production of a volunteer development plan, which will form an important part of the Activity Plan required for a round two application to the HLF. The plan will incorporate proposals for volunteer recruitment, training and development opportunities. In addition the successful candidate will work with existing and potential volunteers to identify ways to improve the experience of volunteering with SRPS and plan suitable induction processes and procedures to help new volunteers integrate into the Society. Some weekend and evening work will be required to match the varied hours worked by our volunteers.

If the HLF bid is successful there is a likelihood that the role will be continued.

Key Responsibilities
1. To produce a volunteer development plan to form part of the Activity Plan required for a round two HLF application.
2. Review and research volunteering, consult with a wide range of stakeholders and gather examples of good practice in order to develop a robust plan which serves the needs of the project, the organisation and existing and potential volunteers.
3. Work with other staff, volunteers and consultants to ensure the plan is well integrated into the Activity Plan and Round 2 bid.
4. Test out some of the proposed HLF project activities with volunteers to establish their suitability as volunteer led activities and gain an understanding of what resources may be needed to support them.
5. Establish induction procedures and facilitate the induction of new volunteers into the organisation
6. Arrange training opportunities for volunteers.
7. To review and revise policies and procedures for volunteers ensuring they are comprehensive and are up to date.
8. To recruit new volunteers for specific roles.
9. To support volunteers to carry out their roles within the organisation.

Qualifications and Experience
1. Excellent communication skills.
2. Strong interpersonal skills and the ability to deal with a diverse range of people.
3. Flexible, confident approach with the ability to work independently or as part of a team.
4. Experience of working with and managing volunteers.
5. Experience of planning projects or services.
5. Good organisational skills and the ability to manage a variety of tasks.
6. A flexible and non-judgemental approach to people and work

1. Interest in railways
2. Experience of working within a heritage environment.
3. Knowledge of current policies and good practice in managing volunteers.
4. Strategic planning experience and skills.
5. Proven ability in report writing.
6. Research and consultation experience.

Closing date for this position is 2nd October 2017. Applications should include a CV and be sent to 17-19 North Street, Bo’ness, West Lothian, EH51 0AQ or